The meeting was called to order by President Rand McKinney.
Highlights of the minutes of the July 2004 meeting were read by Peggy Greene and Rand McKinney. Membership is welcome to read the minutes in their entirety, as they will be put on the Texas Jack site.
There were some questions about non-profit status mentioned in minutes. Rand McKinney said that Julie Omohundro made a contribution for the amount of tax we had to pay last year. Dick Omohundro of Ohio prepared the tax returns, and Edna has copies of these returns and the budget.
Rene Tyree moved to approve the July 2004 minutes; motion passed.
The budget was read by Edna Nees covering the period of July 2004 through June 2006. She gave the income report, expense report, and will publish these in the Scout. (Note: the web hosting provider has not billed us since March, and will bill us later with the cost being around $30.00.) The bank account had around $9,000 when Edna Nees left for Colorado, but about $500 has been spent. Edna Nees speculated that we would probably break even on this Round-up. Larry Tyree moved to approve the budget; motion passed.
Edna Nees reported that in 2005 we had 54 paid dues. One third of those on the subscription list have paid and two-thirds have not.
Peggy Greene read John Omohundro’s Special Projects report, which appeared in the November Scout. 1000 Texas Jack bookmarks were printed, and distributed. Expenses were around $100.00.
The Texas Jack Stamp project, chaired by Dennis Greene, has had no recent developments. There was discussion about the Pitney-Bowes stamp (not a real P.O. stamp). Due to lack of interest, this project was dropped.
The mass mailing to all people with the Omohundro name and similar versions, plus the Morlacchi name was completed. John Omohundro and Larry Tyree did a 4 page appeal with $225 in expenses for printing and stamps for 200 mailings. Edna reported that 3 people joined, with many returned by P.O.
Beryl Caterson suggested that we work at establishing a relationship with the Cody family, as they would be a good base for mailing.
Peggy Greene, as President Elect, will start her term as President on Oct. 1, 2006 as specified in the bylaws.
Larry Tyree was nominated by Mark Greene for the office of Vice President. The nomination was seconded by Stephanie Greene, and he was elected by the majority.
Rand read the job descriptions of both Secretary and Treasurer, stressing that they are not combined offices but are separate positions as specified in the bylaws. Peggy Greene nominated Stephanie Greene for the office of Secretary, the nomination was seconded by Lindsay Greene, and she was elected by majority. Peggy Greene nominated Renee Tyree for Treasurer, the nomination was seconded by Mark Greene, and she was elected by the majority.
After the election of officers, Rand praised Edna Nees’ dedication and loyalty to the association and proposed that we create a new board level position of Historian, and that she receive an honorary membership. Rand made the following motions:
These three motions were seconded and passed by membership. Edna will also be added to the list of honorary members and of officers in the Scout.
Rand made a motion to establish a Director of Merchandising position to sell our products. The motion was seconded and passed. Rene Tyree volunteered to be the Director of Merchandising. Margaret Jones suggested that the TJA pay to ship all products from Edna’s house to Rene.
Larry Tyree’s position as Scout editor was discussed. Linda Omohundro will continue as layout editor. The responsibilities of guest editor were discussed. Guest editors for the next 6 issues are:
Margaret Jones reported on possible advertising in magazines (her report follows). There was discussion regarding the pros and cons of magazine advertising. The Nashville Omohundros suggested that saturation and repetition would be the key. Larry Tyree, Jack and Jane Omohundro from Louisiana, The Las Vegas Omohundros, and Mark Greene each volunteered to pay for one ad, resulting in four months of advertising for TJA. John and Susan Omohundro of NY have an ad prepared that could be altered with the help of Larry Tyree and used for the magazine.
Rene Tyree suggested that we do more with Google, blogs, etc. to bring in more visitors to our website.
Tax–exempt status for the association was discussed. In the early 80’s Julie and Dennis Greene accomplished this, but it hasn’t been renewed. Application for this status was postponed until the appropriate tax returns were filed. They have since been filed. The pros and cons of working to get tax exempt status were discussed. The pros are that donations would be tax deductible, and we’ll get lower rates for postage. The cons are that it involves more paperwork and more detailed bookkeeping in order to adhere to rules for compliance. Dick Omohundro suggested that the association apply for 501 C3 tax exempt status (there are different types). Rene Tyree made a motion that TJA apply for this status if the Board approves it after further investigation of the requirements of 501 C3 status. Larry Tyree seconded the motion, and it was passed. Rene volunteered to investigate the requirements and report in 30 days.
Rene Tyree made a motion that we promote a Texas Jack poster contest to advertise our Round-ups. This would be open to the public, art associations, art schools, etc. There would be a $250 prize to the winner, and the winning poster would be printed for resale to the public. Rene volunteered to head up the project. There was general agreement that the idea was a good one.
Edna Nees reported on the battle with Fluvanna County to preserve the Pleasure Hill Cemetery from development. Edna worked with her attorney to put Pleasure Hill Cemetery on the tax maps. This involves fencing, stating the dimensions, placing a historical marker on the road, etc. Thanks to her efforts, Pleasure Hill Cemetery is now on the tax maps. Edna gave information on other cemeteries, such as Gale Hill, which need extreme maintenance as they are in poor condition. The location of Gale Hill is unknown to everyone but her.
Rene Tyree moved that we create a Cemetery and Archaeology Committee to work on these projects. We discussed trying to attract colleges to do “digs” at Pleasure Hill before it is developed. The motion was seconded and passed. Meghan Banton volunteered to chair this committee. Edna Nees volunteered to work with Meghan on this committee.
Rand moved that we meet at Ft.Worth, Texas, in 2008, as this is where Texas Jack drove cattle at the end of the Chisholm Trail. It is full of Western heritage, museums, etc. Mark Greene seconded the motion and it passed.
Rand will chair the round-up with assistance from Candice, Peggy, and Mark. Rand discussed the Ft.Worth Cowboy Hall of Fame (privately owned) which doesn’t have Texas Jack as a member. Rand will meet with this museum to discuss the requirements for including T.J.
Margaret suggested that we do press releases about our next round-up and possibly T.J.’s induction into the Cowboy Hall of Fame. Rand moved that, after his investigation of this issue, that the Board can use its discretion about participating in the Hall of Fame. This motion was seconded and passed.
Note: The Round-up will most likely be held in July, but not over the July 4th weekend.
Linda Omohundro asked about the search for a peak in Yellowstone to be named for T.J. Rand said that to his knowledge, all peaks were already named.
Jane Omohundro of LA volunteered to be a proof-reader for the Scout.
Beryl Caterson mentioned that Scottsdale, AZ is opening a Buffalo Bill Museum.
Larry Tyree said that we have one bound copy of all Scouts through 2004 and asked for suggestions for its use.
Mark Greene motioned that the copy be retained and not sold. The motion was seconded and passed.
Linda Omohundro suggested that we donate T.J. posters in frames to the Texas Steak House chain in VA. Edna Nees had discussed this with the restaurant manager, who enthusiastically agreed. Edna Marie Banton will investigate.
Rene Tyree suggested we appoint a publicity chairman. Rand reported that by-laws already specify that the committee chairman for publicity be the Scout editor (currently Larry Tyree). Edna reported that there were around 40 members attending the Cody Round-up.
The meeting was adjourned until July 2008.
Minutes were taken by Margaret Jones, typed and submitted by Stephanie Greene
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